Lotus Notes 6.5 Help - Editing the Workplace

GETTING STARTED

Editing the Workplace
Use "Edit Workplace" at the upper right of the Workplace to change the Workplace look, the views or databases that display in its panes, and more. Clicking "Edit Workplace" opens the Edit Workplace dialog box. There, you use the tab associated with each Workplace tab to make changes to the Workplace components.

Note You see some Workplace components (for example, a logo and a Search utility) regardless of what tab of the Workplace you are in. To edit these components, once in the Edit Workplace dialog box, you must click the Basics tab. For other components, the dialog box opens by default to the tab associated with the Workplace tab you are on.

The following sections describe the changes you can make to the Workplace from each tab of the Edit Workplace dialog box:

Basics tab
Today tab
Collaboration tab
Team tab or tabs

Tip Changes you make in the Edit Workplace dialog box do not appear until you click Close in the dialog box. You can change your selections again before you click Close by reclicking Select, or after you've clicked Close by reclicking "Edit Workplace" and repeating the process.

Basics tab

Use the Basics tab of the Edit Workplace dialog box to change the defaults for these Workplace components:

Welcome page title Change the title of the "Workplace" Welcome page option to one of your choosing.

Instant Contacts Hide or show the Instant Contacts tool. (Click the "?" to learn about Instant Contacts.) You can show Instant Contacts only if you are set up to connect to your company's instant messaging (Sametime) server. If you can see the Instant Contacts tool, but it displays <Unavailable>, you need to log on to Notes instant messaging or Sametime Connect. For more information, see Working with instant messaging.

Search

Hide or show the Search tool. (Click the "?" to learn about Search.)
For Web searches, select Lycos, HotBot, or AltaVista as your search engine instead of the Google engine.

Launcher Note Hide or show the Launcher tool. (Click the "?" to learn about Launcher.)

Banner Select a different color or pattern for the area spanning the top of the Workplace.

Logo Replace the Lotus Notes logo with your company's logo.
Note The logo image should be no more than 45 pixels high (approximately 0.5 in. or 1 cm), as only the topmost 45 pixels of an image will display in the Workplace. The image can be as wide as your monitor allows.

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Today tab

Use the Today tab of the Edit Workplace dialog box to change which view you display in the bottom pane of the Workplace Today tab.

All To Do's (By Date) Display one of the following views instead (which options you see depends on your Mail template -- the design that underlies your Mail database):

Follow Up view (requires Mail template version 6.5)
Incomplete To Do's (requires Mail template version 6.x)
New Notices/To Do's (requires Mail template version 6.x)
To Do By Status (not started, in progress, completed) (requires Mail template version 5.x)
Note Use Database Properties to see which master template your Mail database is inheriting its design from.

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Collaboration tab

Use the Collaboration tab of the Edit Workplace dialog box to make changes to these components of the Workplace Collaboration tab.

Inbox Display your All Documents view instead of your Inbox.

Bottom pane Change which Web site, Domino Directory, Personal Journal, TeamRoom, and Notes database displays in the Collaboration tab's bottom pane when you click the text links below it.

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Team tab or tabs

Use the Team tab of the Edit Workplace dialog box to make changes to these components of the Workplace Team tab, or to add Team tabs.

Team tab name Replace the tab name "Team" with your team's name

Top pane Change which team Web site (or Lotus QuickPlace) or Notes database displays in the Team tab's top pane when you click the text link at the top right of the pane. For information on QuickPlaces, see IBM Lotus QuickPlace Help in the Documentation Library at http://www.lotus.com/ldd.

Bottom pane Change which of your team's Notes databases or group calendars displays in the Team tab's bottom pane when you click the text link at the top right of the pane.

Additional Team tabs Note You cannot remove the original Team tab.

Create up to two additional Team tabs by clicking "Add Team Tab" at the upper right of the dialog box. After you create the tab, click on it in the dialog box to rename it and select items to display as you did for the first Team tab.
Remove an additional Team tab you created by clicking "Remove Team Tab" at the upper right of the dialog box. Removing a tab also removes any items you added to it.

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See Also

Using the Workplace

Glossary

Help on Help

Open Full Help Window

Glossary

Help on Help

Open Full Help Window

Welcome page title	Change the title of the "Workplace" Welcome page option to one of your choosing.
Instant Contacts	Hide or show the Instant Contacts tool. (Click the "?" to learn about Instant Contacts.) You can show Instant Contacts only if you are set up to connect to your company's instant messaging (Sametime) server. If you can see the Instant Contacts tool, but it displays <Unavailable>, you need to log on to Notes instant messaging or Sametime Connect. For more information, see Working with instant messaging.
Search	Hide or show the Search tool. (Click the "?" to learn about Search.) For Web searches, select Lycos, HotBot, or AltaVista as your search engine instead of the Google engine.
Launcher	Note Hide or show the Launcher tool. (Click the "?" to learn about Launcher.)
Banner	Select a different color or pattern for the area spanning the top of the Workplace.
Logo	Replace the Lotus Notes logo with your company's logo. Note The logo image should be no more than 45 pixels high (approximately 0.5 in. or 1 cm), as only the topmost 45 pixels of an image will display in the Workplace. The image can be as wide as your monitor allows.

Inbox	Display your All Documents view instead of your Inbox.
Bottom pane	Change which Web site, Domino Directory, Personal Journal, TeamRoom, and Notes database displays in the Collaboration tab's bottom pane when you click the text links below it.

Team tab name	Replace the tab name "Team" with your team's name
Top pane	Change which team Web site (or Lotus QuickPlace) or Notes database displays in the Team tab's top pane when you click the text link at the top right of the pane. For information on QuickPlaces, see IBM Lotus QuickPlace Help in the Documentation Library at http://www.lotus.com/ldd.
Bottom pane	Change which of your team's Notes databases or group calendars displays in the Team tab's bottom pane when you click the text link at the top right of the pane.
Additional Team tabs	Note You cannot remove the original Team tab. Create up to two additional Team tabs by clicking "Add Team Tab" at the upper right of the dialog box. After you create the tab, click on it in the dialog box to rename it and select items to display as you did for the first Team tab. Remove an additional Team tab you created by clicking "Remove Team Tab" at the upper right of the dialog box. Removing a tab also removes any items you added to it.