Lotus Notes 6.5 Help - Setting up the page for printing

GETTING STARTED

Setting up the page for printing
You can use the Page Setup dialog box to set page margins, select a paper source, set page orientation, and more (availability of some options described below may depend on the printer and operating system you are using).

1. From the menu, choose File - Page Setup.

2. In the Page Setup dialog box, change any of the following.

To Do this

Set page margins

In the "Above body" or "Below body" box, enter the amount of space you want between the top or bottom edge of the page and the body text. The default is 1" (2.54 cm).
In the Left or Right box, enter the amount of space you want to add to the left or right margin. The default is 0.

Set header and footer margins In the "Above header" or "Below footer" box, enter the amount of space you want between the top or bottom edge of the page and the header or footer text. The default is 0.5" (1.27 cm).

Select a paper source In the Paper Source section, select a source for both "First page" and "Other pages" using the lists provided (paper sources vary depending on the printer you have selected). The default selection, "AutoSelect Tray," uses the first available tray on the printer. Select Manual Feed if you plan to load paper in the printer's manual input slot.

Set print area In the Page Size section, select a paper size from the Size list. This is the area Notes uses to lay out the page.

Set page orientation Select Portrait or Landscape in the Orientation section.

Change the first page number If you create headers or footers that include page numbers, you can change the first page number from one to something else by entering a number in the "Start page numbers at" box under Miscellaneous.

Print crop marks Select "Print crop marks" under Miscellaneous.

Override a printer's right edge setting Select "Clip at left and right margins."

Print the entire contents of the To and CC fields Select "Expand Names field contents." Otherwise, only the first three lines of those fields will be printed. This setting overrides the same setting in User Preferences for the current print job only.
Note This option appears on the Page Setup of the Print dialog box only when you choose File- Print.

3. Click OK.

Tip You can manage these same settings in the Page Setup tab of the Print dialog box, which Notes displays whenever you choose File - Print.

Tip You can also set the left and right margins for individual paragraphs. Use Text - Text Properties.

Macintosh users

To set margins, crop marks, or to change the first page number, choose File - Print. In the drop-down menu whose default is either "General" (OS 9) or "Copies & Pages" (OS X), choose Notes, then click the "Notes Options" button. Click the Page Setup tab. Then specify margins, crop marks, or first page number as described in the table above.
To specify a paper source, choose File - Print. In OS 9, you can specify a paper source in the first page of the dialog box. In OS X, in the drop-down menu whose default is "Copies & Pages," choose Paper Feed and specify options.
To specify printer-specific settings, choose File - Print and select any options you want from the drop-down menu whose default is either "General" (OS 9) or "Copies & Pages" (OS X).

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See Also

Previewing a print job

Setting margins

Creating headers and footers for printing

Glossary

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Glossary

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	To	Do this
	Set page margins	In the "Above body" or "Below body" box, enter the amount of space you want between the top or bottom edge of the page and the body text. The default is 1" (2.54 cm). In the Left or Right box, enter the amount of space you want to add to the left or right margin. The default is 0.
	Set header and footer margins	In the "Above header" or "Below footer" box, enter the amount of space you want between the top or bottom edge of the page and the header or footer text. The default is 0.5" (1.27 cm).
	Select a paper source	In the Paper Source section, select a source for both "First page" and "Other pages" using the lists provided (paper sources vary depending on the printer you have selected). The default selection, "AutoSelect Tray," uses the first available tray on the printer. Select Manual Feed if you plan to load paper in the printer's manual input slot.
	Set print area	In the Page Size section, select a paper size from the Size list. This is the area Notes uses to lay out the page.
	Set page orientation	Select Portrait or Landscape in the Orientation section.
	Change the first page number	If you create headers or footers that include page numbers, you can change the first page number from one to something else by entering a number in the "Start page numbers at" box under Miscellaneous.
	Print crop marks	Select "Print crop marks" under Miscellaneous.
	Override a printer's right edge setting	Select "Clip at left and right margins."
	Print the entire contents of the To and CC fields	Select "Expand Names field contents." Otherwise, only the first three lines of those fields will be printed. This setting overrides the same setting in User Preferences for the current print job only. Note This option appears on the Page Setup of the Print dialog box only when you choose File- Print.