Lotus Notes 6.5 Help - Starting an instant meeting

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Starting an instant meeting
Note The features described in this topic are available only if your company has an IBM Lotus instant messaging (Sametime) server, and only for Windows versions of IBM Lotus Notes.

Instant meetings allow multiple people to chat with each other. You can start an instant meeting with anyone who has an Active or Away online status. People who are Away can see your messages once they return to their computers. You can start a meeting from a mail message, from the Instant Messaging Contact List, or from the main menu.

1. Do one of the following:

From a mail message, to meet with the sender plus everyone in the "To" and "cc" fields, click Chat and choose "Chat with All."
From the Instant Messaging Contact List, select the names of the people you want to meet with. Hold CTRL to select multiple names; hold SHIFT to select multiple names that are adjacent to one another. Then click the Chat icon .
Choose File - Instant Messaging - Start Instant Meeting.

2. Enter the appropriate information:

The topic - Enter a topic, or leave the default topic.
The invitation message - You can leave the default message or change it.
The list of invitees - To add people to the list of invitees, click Add Invitees, enter a user name in the "Add to Invitation" dialog box -- first name followed by last name -- and click Add. Alternatively, you can click the "Browse Directory" button to search the directory. You can also type just the first name or last name (but not a short name such as Rob instead of Robert, unless that is how the person is listed in the instant messaging directory). If the name that you typed matches more than one entry in the directory, a list of matching names appears. Select the correct name from the list and click Add.
Security - Select the "Secure meeting" option to ensure that your meeting is encrypted. Encryption ensures that no one outside your meeting can read your messages. If security is not an issue, you do not need to select this option.

3. Click Send. An invitation is sent to the appropriate people; they can respond to the invitation by sending you a private message, joining the meeting, or closing the invitation dialog box. (If the person you are inviting closes the invitation dialog box, you are not notified.)

Note

You cannot invite someone who is offline or whose status or "Do Not Disturb Me."

Tips

To send a private chat message to someone in the participants list of an active meeting, select a name, choose Meeting - People - Chat, enter your message, and press Enter.
To add someone in the participants list of an active meeting to the Instant Messaging Contact List, select the name and choose Meeting - People - Add to List.

Working with instant meetings

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