The Workplace has different tabs for different sorts of activities, as well as tools that you can use from any tab. The following sections describe how to use each Workplace tool or tab:

• Instant Contacts, Search, and Launcher tools
• Today Tab
• Collaboration Tab
• Team tab

By default, you see the Instant Contacts (Windows systems only), Search, and Launcher tools at the right-hand side of the Workplace, regardless of which Workplace tab you are on.

Note You will not see the Instant Contacts tool unless you are set up to connect to your company's instant messaging (Sametime) server. If you see the Instant Contacts tool, but it displays <Unavailable>, you need to log on to Notes instant messaging or Sametime Connect. For more information, see Working with instant messaging.

Here's what you can do with each Workplace tool. For ways you can change these tools, see Editing the Workplace.

Instant Contacts	Add one or more groups from your Instant Messaging Contact List See which people in your groups are online Send an instant message to a person by double-clicking the person's name. Start an instant meeting with members of a group by double-clicking on the group name
Search	Search the Web using the Google search engine. To select a different engine, see Editing the Workplace. Search your Notes domain for databases whose titles contain your search terms
Launcher	Start applications, Notes databases, Notes documents, or Web pages by dragging them to the Launcher. You can also add a Notes database to the Launcher by using File - Database -Open. Then, with the database selected, click Bookmark, expand the More Bookmarks folder, select the Workplace Launcher folder, and click OK. Contents of the Workplace Launcher folder automatically appear in the Launcher in the Workplace.

Tips

• For more information on using Instant Contacts, Search, or the Launcher, click its "?".
• To temporarily hide the tools pane, click the right-arrow to the left of the Search tool. To show the tools pane again, click the left-arrow at the far right of the screen. To turn off the display of one or more of the tools, see Editing the Workplace.

Today Tab

Take stock of your day by scanning new mail, today's calendar entries, and your To Do items.

Here's what you can do by default from each pane of the Today tab. For changes you can make to this tab, see Editing the Workplace.

Recent Messages	Read new messages in your Inbox, starting with messages from the last 8-hr interval that your Notes client was open. (Recent Messages is refreshed with new messages from your Inbox throughout the day, but the position of the cursor is refreshed only at 8-hour intervals. If it has been more than eight hours since you exited your Notes client, the cursor position will be refreshed when you restart Notes.) Start a new memo Display a mail view other than your Inbox, or display contents of a folder Expand the Recent Messages area to include Threads, so that when you click on a message, it is shown grouped with its replies, letting you view the entire conversation. (Threads display for the current session only.) Scroll to messages you have already read Open your Inbox full-view
Today's Calendar	See your calendar entries for today Scroll forwards or backwards to future or past calendar entries Create a new calendar entry. To change the type of entry that you can create from the Today tab, change your defaults for new calendar entries. Open your Calendar full-view
All To Do's	See the list of items from your To Do view Add a new To Do item to the list Open your To Do list full-view

Go to Top

Collaboration Tab

You will probably spend a large portion of your day in the Collaboration tab. The bottom pane is a good place to display the database or Web site that your company uses to provide general information to all its employees.

Here's what you can do by default with each pane of the Collaboration tab. For other changes you can make to this tab, see Editing the Workplace.

Inbox

Use your Inbox as you normally would (has action and scroll bars) without leaving the Workplace Note To filter unwanted mail to the Junk Mail view, you must use your full-view (non-Workplace) Inbox

Bottom pane

Display one of the following items by clicking its link below the bottom pane. Change which item displays by clicking another link. Action and scroll bars are available in each item. Your Personal Address Book (the default) The Domino Directory Your Calendar Your database subscriptions Your favorite Web site Your Personal Journal A TeamRoom Any Notes database Note You can use Edit Workplace to set up all the items now, and then quickly switch which item displays by clicking its link below the pane. If you want, you can substitute any Notes database for the Domino Directory, Personal Journal, or TeamRoom.

Tips

• To expand a pane vertically, click the Maximize icon at the top right of the pane. Click the Minimize icon to return the pane to its original size.
• If the "Search in View" bar is open in the pane containing your Inbox or Notes database, close the bar by clicking the Close icon in its upper right corner -- you'll be able to see more of your mail or database contents.

Team tab

Keep abreast of new postings in the database or Web site your project team uses to communicate among its members, or plan with your team members' schedules in mind by showing your group calendar. To create Team tabs for additional project teams, see Editing the Workplace.

Top pane	Set up one or both of the following: A team Web site, such as a Lotus QuickPlace. For information on QuickPlaces, see IBM Lotus QuickPlace Help in the Documentation Library at http://www.lotus.com/ldd. One of your team's Notes databases, such as its Discussion database.
Bottom pane	Set up one or both of the following: Another of your team's Notes databases Your group calendar (you must first create a group calendar in your Mail file)

Tips

• Once you have set up items to display in a pane, you can switch easily from one to the other by clicking the text link at the top right of the pane.
• Each team Web site or database you select from the Edit Workplace dialog box does not appear until you click Close in the dialog box. You can change your selection before you click Close by reclicking Select, or after you've clicked Close by reclicking "Edit Workplace" at the top right of the Workplace.
• If the "Search in View" bar is open in a pane containing a Notes database, close the bar by clicking the Close icon in its upper right corner -- you'll be able to see more of the database contents.

See Also

Opening and creating a Welcome Page

Glossary

Help on Help

Open Full Help Window

Glossary

Help on Help