Lotus Notes 6.5 Help - Setting defaults for messages flagged for follow-up

MAIL AND ADDRESS BOOK

Setting defaults for messages flagged for follow-up
You can flag a mail message with an icon to indicate that the message requires you to take follow-up action. Use the preferences in your mail database to set defaults for whether to set an alarm for each required action and for what happens when an alarm goes off.

1. Open your mail database.

2. From the menu, choose Actions - Tools - Preferences.

3. Click the Follow Up tab.

4. Select "Set an alarm."

5. Specify how much in advance of an action the alarm should go off. (You specify the exact date and time of each action when you flag a mail message for follow-up.)

6. Under "When alarm goes off," do one or more of the following if you want notification to include more than the alarm message box:

Select "Play sound" and then select a sound from the list. Click the Sound icon to "preview" the sound.
Select "Send mail notification with subject," and enter your name. If you want to include recipients other than yourself, click the Directory icon to select the names of the recipients.

Tip You can use the Follow Up MiniView as an alternative to alarms to keep aware of follow-up actions you need to take.

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